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How to Build a Smart Meeting Room Maintenance Scheduler with Entertainment Features

Develop a comprehensive application that combines efficient meeting room maintenance scheduling with entertainment features. This innovative solution enhances workplace productivity while offering users engaging content, creating a unique blend of utility and leisure in one platform.

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Simple Summary

A smart, user-friendly application that streamlines meeting room maintenance scheduling while providing entertainment features for users.

Product Requirements Document (PRD)

Goals:

  • Create a smart scheduling system for meeting room maintenance
  • Integrate entertainment features for user engagement
  • Ensure user-friendly interface and experience
  • Develop a scalable and secure application

Target Audience:

  • Office managers and facilities teams
  • Employees who use meeting rooms
  • Entertainment content consumers

Key Features:

  1. Automated maintenance scheduling
  2. Real-time room availability tracking
  3. User registration and authentication
  4. Entertainment content browsing and playback
  5. Playlist creation and management
  6. Rating and review system for both rooms and content
  7. Sharing capabilities for schedules and media

User Requirements:

  • Easy registration and login process
  • Intuitive scheduling interface
  • Seamless content browsing and playback
  • Ability to create and manage playlists
  • Option to rate and review rooms and content
  • Simple sharing functionality

User Flows

  1. Room Maintenance Scheduling: User logs in → Selects room → Views availability → Books maintenance slot → Receives confirmation

  2. Entertainment Content Consumption: User logs in → Browses content → Selects media → Plays content → Rates and reviews

  3. Playlist Creation: User logs in → Navigates to playlist section → Creates new playlist → Adds content → Saves and shares playlist

Technical Specifications

Frontend:

  • React for building user interface
  • Redux for state management
  • Material-UI for consistent design components

Backend:

  • Node.js with Express.js for server-side logic
  • MongoDB for database management
  • JWT for authentication

Additional Technologies:

  • Socket.io for real-time updates
  • FFmpeg for media processing
  • Amazon S3 or similar for content storage
  • Elasticsearch for efficient content search

API Endpoints

  • /api/auth/register
  • /api/auth/login
  • /api/rooms
  • /api/maintenance
  • /api/media
  • /api/playlists
  • /api/ratings
  • /api/comments

Database Schema

  1. Users:

    • id, username, email, password_hash, created_at, updated_at

  2. Rooms:

    • id, name, capacity, features, status

  3. Maintenance:

    • id, room_id, scheduled_time, duration, status

  4. Media:

    • id, title, description, type, url, duration

  5. Playlists:

    • id, user_id, name, description, created_at

  6. PlaylistItems:

    • id, playlist_id, media_id, order

  7. Ratings:

    • id, user_id, target_type, target_id, score, created_at

  8. Comments:

    • id, user_id, target_type, target_id, content, created_at

File Structure

src/ ├── components/ │ ├── Room/ │ ├── Maintenance/ │ ├── Media/ │ ├── Playlist/ │ └── common/ ├── pages/ │ ├── Dashboard/ │ ├── RoomScheduler/ │ ├── MediaBrowser/ │ └── UserProfile/ ├── api/ │ ├── auth.js │ ├── rooms.js │ ├── maintenance.js │ └── media.js ├── utils/ │ ├── dateHelpers.js │ └── mediaProcessing.js ├── styles/ │ └── global.css ├── App.js └── index.js public/ ├── assets/ │ ├── images/ │ └── icons/ ├── index.html └── manifest.json server/ ├── models/ ├── routes/ ├── controllers/ ├── middleware/ └── server.js

Implementation Plan

  1. Project Setup (1 week)

    • Initialize React project
    • Set up Node.js backend
    • Configure MongoDB and initial schemas

  2. Authentication and User Management (1 week)

    • Implement user registration and login
    • Set up JWT authentication

  3. Room and Maintenance Features (2 weeks)

    • Create room management system
    • Develop maintenance scheduling logic

  4. Entertainment Features (3 weeks)

    • Implement media browsing and playback
    • Develop playlist creation and management
    • Set up rating and review system

  5. Integration and API Development (2 weeks)

    • Connect frontend and backend
    • Develop and test API endpoints

  6. UI/UX Refinement (1 week)

    • Enhance user interface
    • Implement responsive design

  7. Testing and Bug Fixing (2 weeks)

    • Conduct thorough testing
    • Address bugs and performance issues

  8. Deployment and Launch Preparation (1 week)

    • Set up production environment
    • Prepare documentation and user guides

Deployment Strategy

  1. Choose cloud provider (e.g., AWS, Google Cloud, or Azure)
  2. Set up containerization with Docker for easy deployment
  3. Use Kubernetes for orchestration and scaling
  4. Implement CI/CD pipeline using Jenkins or GitLab CI
  5. Set up monitoring with tools like Prometheus and Grafana
  6. Use Nginx as a reverse proxy and for load balancing
  7. Implement database backups and disaster recovery plan
  8. Set up content delivery network (CDN) for media content

Design Rationale

The application combines productivity tools with entertainment features to create a unique, engaging user experience. React and Node.js were chosen for their performance and large ecosystem. MongoDB provides flexibility for storing diverse data types. The modular file structure allows for easy maintenance and scalability. The implementation plan prioritizes core functionality before adding entertainment features. The deployment strategy focuses on scalability and reliability to handle potential growth in users and content.